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10/28/2013 - Confidential Assistant


Job Opportunity


County of Cumberland

790 E. Commerce St.  Bridgeton, N.J. 08302  856-453-2121

October 29, 2013


Confidential Assistant

Office on Aging & Disabled

(Unclassified/Appointed Position)

Anticipated Salary Range: $38,000 - $43,000


Duties:             Under the direct supervision of the Executive Director, assists in the administration of Office on Aging & Disabled (Office) operations in several areas.

Administrative Support:  Performs departmental clerical and support work in relation to confidential personnel activities; maintains personnel records; assists program directors in compliance with County personnel policies and procedures; provides supervision and assistance to clerical staff as directed; provides feedback and assistance to program directors on problems, improvements, and suggestions for refinement or changes to enhance and better Office operations; maintains updated list of volunteers on the Office’s various Advisory Councils; takes meeting minutes as requested. 

Contract/Grant Activities:  Assists the Executive Director with contract and grant activities that include obtaining census data, developing budgets, developing timelines, completing and maintaining proposals, preparing resolutions, and other contract/grant activities as needed; coordinates and oversees the report activities of agencies funded through the Office including monitoring, assessment, technical assistance, training and follow-up activities.

Other Activities: Assists departmental and partner agencies with emergency preparedness; represents the Office at meetings and events as requested; other duties as assigned.


Requirements:  Five (5) years of experience in the capacity of an administrative secretary or assistant to an executive-level official in a public or private organization.  Strong knowledge of grant administration, including grant writing and reviewing proposal requests. Strong knowledge of Microsoft Office programs, including the ability to develop spreadsheets and databases.  Ability to use critical-thinking, problem-solving, and decision-making skills. 


Hours:              Thirty-five (35) hours per week; Monday through Friday, 8:30am – 4:30pm.


Note:                Offers of employment for this title are contingent upon successful completion of physical fitness testing, to include drug screenings, and criminal background checks.    


Applicants should submit a cover letter, resume, and the names of three professional references to the Senior Personnel Assistant at or fax to 856-453-0361.  Application deadline is November 13, 2013.


The County of Cumberland is an Equal Opportunity Employer Striving for Diversity in the Workplace.