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10/15/2009 - Confidential Secretary - Supt Of Schools

COUNTY OF CUMBERLAND
JOB POSTING

DATE POSTED: October 15, 2009
CLOSING DATE: October 21, 2009
DEPARTMENT: Superintendent of Schools
JOB TITLE: CONFIDENTIAL SECRETARY
# POSITIONS: One (1)
SALARY RANGE: To be determined
HOURS/WEEK: 35 hrs per week 

JOB DESCRIPTION:

  • 1. Coordinates the efficient workflow of the ECS’s office relative to the responsibilities of the ECS.
  • 2. Performs all secretarial and confidential work as assigned by the ECS.
  • 3. Prepares all correspondence and reports emanating from the ECS’s office.
  • 4. Oversees a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence.
  • 5. Places and receives telephone calls and records messages for the ECS.
  • 6. Oversees a schedule of appointments for the ECS and makes arrangements for conferences, meetings and interviews.
  • 7. Acts as a liaison between the ECS and administrative staff in screening and routing inquiries and requests.
  • 8. Assists ECS in preparing reports.
  • 9. Performs other related duties as may be assigned by the ECS.
JOB QUALIFICATIONS:
  • 1. High school diploma; secretarial training.
  • 2. Experience in general or school office work as determined by the ECS; prior experience preferred.
  • 3. Demonstrates proficiency in taking dictation.
  • 4. Knowledge of automated office equipment and excellent word processing and secretarial skills.
  • 5. Strong analytical, communication and human relations skill.
  • 6. Required criminal history background check and proof of US citizenship or legal resident alien status.
  • 7. Be available to attend evening functions if necessary.
REPORTS TO: Executive County Superintendent of Schools (ECS).

JOB GOAL: To serve as the ECS’s confidential secretary and communicates ECS’s decisions as directed.

TERMS OF EMPLOYMENT: Twelve months.

EVALUATION: Performance of this job will be evaluated by the ECS in accordance with county policy.

Please submit letter of interest within 5 working days to:
Ralph S. Brownlee, Deputy County Administrator; Cumberland County Administration Building; 790 E. Commerce Street; Bridgeton, NJ 08302.

Cumberland County does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.

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164 W. Broad St., Bridgeton, NJ 08302
Phone: (856) 453-2125